The Promoter
The promoter of this competition is The Conversation Trust (UK), a non-profit company limited by guarantee (number 08158264), with its registered office at Shropshire House (4th Floor), 11-20 Capper Street, London, WC1E 6JA. For queries about this competition, please contact climatepoetry@theconversation.com.
1. How to enter
1.1. The competition will close on September 1 at 11.59pm BST (the “Closing Date”).
1.2. All submissions to be made via the entry form and must be received no later than the Closing Date. All competition entries received after the Closing Date are automatically disqualified. No changes can be made to poems once they have been submitted.
1.3. We will not accept (a) responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or (b) proof of transmission as proof of receipt of entry to the competition; or (c) entries in any language other than English or translations (d) entries that have previously been submitted to any other competition.
1.4. Poems must be a minimum of three lines and maximum of 40 lines and can follow any form. They don’t need to address a specific theme, but should be focused on communicating climate research.
1.5 By submitting a competition entry, you are agreeing to be bound by these terms and conditions.
1.6 The competition entries will be reviewed by the judging panel who will draw up a longlist based on the best entries. Winners will be selected by Helen Mort from a shortlist drawn up by the rest of the panel. The full names and credentials of all judging panel members will be made available on request after the Closing Date. The decision of the panel of judges will be final and no correspondence will be entered into regarding judging decisions
2. Eligibility
2.1 The competition is only open to researchers or academics employed by or affiliated to a university or approved research institution (IRO) in the UK, including PhD candidates under supervision by an academic.
2.2 The competition is not open to Masters students or to employees of The Conversation, their immediate families, nor any other person connected with the competition.
2.3 In entering the competition, you confirm that you are eligible to do so and eligible to claim the prize you may win. The winner must pay costs of travel to the prize themselves. You may be required to provide proof that you are eligible to enter the competition.
2.4 We will not accept competition entries that are: (a) automatically generated by computer or created by artificial intelligence (including but not limited to chatbots such as ChatGPT or similar software applications); (b) completed by third parties or in bulk; (c) illegible, have been altered, reconstructed, forged or tampered with; (d) incomplete; (e) already published or in the public domain.
2.5 There is no limit on entries, but each poem must be submitted individually. Entries on behalf of another person will not be accepted and joint submissions are not allowed.
3. The prize
3.1 The prize is as follows: five days and four nights (arrival 2pm or later on day one, departure by noon on day five) on dates to be mutually agreed, within 12 months of announcement of winner at the Little Goat Barn Writing Retreat, in the Vale of Conwy in North Wales. You’ll be welcomed and fully catered for by husband and-wife Dr Emma Claire Sweeney, author and creative writing lecturer, and Jonathan Ruppin, former literary agent and bookseller. The retreat offered is untaught. All food, non-alcoholic drink, bedding, towels and basic toiletries supplied. The retreat will likely be attended by up to four other writers of the retreat’s choosing.
3.2 There is no cash alternative for the prize and the prize is not negotiable or transferable. Winner must organise and pay for their own travel, though if travelling by rail, free collection and return by car from Chester or Chirk stations will be provided.
3.3 The retreat is provided by the owners of Little Goat Barn Writing Retreat, who hold appropriate public liability insurance and are solely responsible for the day-to-day delivery of the retreat experience. The Conversation will use reasonable endeavours to ensure the prize is awarded as described but accepts no liability for matters outside its reasonable control once the winner has been confirmed and the retreat arrangements have been communicated to the retreat owners
4. The winner
4.1 The decision of the judges is final and no correspondence or discussion will be entered into. The winner will be announced in November 2026.
4.2 We will contact the winner personally as soon as practicable after the judges have reached their decision, using the telephone number or email address provided with the competition entry.
4.3 The winner consents to their story being published on The Conversation as per its publishing terms & conditions, including a profile being created on The Conversation to accompany the work, including their first name, surname, institution and country. By winning, the winner grants The Conversation a non-exclusive licence to publish their poem under the terms described. The competition organisers must provide the surname and country of the winner to the Advertising Standards Authority on request.
5. Claiming the prize
5.1 The prize may not be claimed by a third party on your behalf.
5.2 We will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available or has not claimed their prize within 30 of days of the Announcement Date, we reserve the right to offer the prize to the next eligible entrant selected from the shortlisted entries that were received before the Closing Date.
5.3 We do not accept any responsibility if you are not able to take up the prize.
6. Ownership of competition entries and intellectual property rights
6.1 All competition entries and any accompanying material submitted remain the property of the entrant. The winning entry will be published under the general terms and conditions of The Conversation, including under a creative commons licence. The Conversation reserves the right to make additions or deletions to the text or graphics prior to publication, or to refuse publication.
6.2 Non-winning competition entries will not be published or used by The Conversation without the express written consent of the entrant. All non-winning entries and associated personal data will be deleted within 90 days of the Announcement Date. The Conversation reserves the right to use anonymized, non-attributable excerpts or statistics about entries received (e.g. “We received over 200 entries from 50 institutions”) for promotional purposes relating to future competitions.
7. Data protection and publicity
7.1 The Promoter will process your personal data (name, email address, telephone number, and institutional affiliation) solely for the purposes of administering this competition, selecting winners, and publishing the winning entry as described in these terms and conditions. Your data will be retained until the prize has been claimed and delivered. Under UK GDPR, you have the right to access, rectify, erase, or restrict processing of your personal data. To exercise these rights or for data protection queries, please contact uk-privacy@theconversation.com. We will not use your data for marketing purposes without your separate consent
8. General
8.1 If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the competition.
8.2 We reserve the right to hold void, suspend, cancel, or amend the prize competition where it becomes necessary to do so.
8.3 These terms and conditions are governed by English law.


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