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The Hidden Cost of Spreadsheet-Based HR Management for Growing UK Businesses

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Poorly designed and inadequately maintained workplaces are draining the UK economy of more than £71 billion a year, according to new research from facilities and security services company Mitie.

For many UK growing businesses, using spreadsheets is such an integral part of running a company is like using that noisy kettle that still works.

It’s what we always did, so why change? They are trusted, inexpensive (in the short term), and simple. You can fit everything onto one doc, with employee info on one tab, sick leave on another, expenses in a third, and their hours and salary on tabs beginning after “Sheet 1” (usually only fully understandable by one super user).

For a while, it seems like a perfect system. Then the business hires 10 more employees. One employee works from another location. A boss forgets to fill in a vacation planner. Unbeknownst to everyone, the once thought-up efficient plan is slowly doubling, as well as tripling, to add to time, money, and irritation.

The issue is not the spreadsheet, per se. The problem is that the company grows so big, spreadsheets are just too small on their own to contain it.

The Productivity Drain Nobody Notices

Manual HR doesn’t really fall over. It just slowly pours away your company’s margin every day.

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Managers hunting down signed documents, updating the 5 locations where they keep employee records, and checking whether the “latest” version of a spreadsheet is actually the latest. HR admins are doing the same weekly manual tasks: copying data, approving leave requests from chain emails, and calculating absence values in a spreadsheet.

On their own, these little tasks don’t seem like much. Added up, they’re a tidy sum.

A growing company might be burning through dozens of hours every month on tasks like maintaining manual processes that should long since have been automated. All that time could be spent by managers on developing their staff, operational improvements, growth, or really anything other than knowing how to track down that contract the vendor sent a while ago that is almost definitely in the Generally Important Stuff 2019_Q3 folder titled “FINAL_v2_UPDATED” on the general drive.

But, most notably, as companies scale, inefficient manual processes compound. When a team is eight, maintaining a process may work fine, but by the time a company gets to 50 employees, it’s a frustrating mess.

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Human Error Becomes a Business Risk

Spreadsheets are labour-intensive and are therefore prone to human error.

An out-of-date phone number may not seem serious until you need an emergency contact. A double entry in the payroll may provide uncomfortable conversations and headaches for the accountants. An incorrect holiday day entered in a spreadsheet can damage employee trust much faster than you may think.

The biggest problem is that unconnected systems introduce inconsistencies. A spreadsheet says an employee has completed the required training. Another sheet says they haven’t. One manager updates a record while the other keeps using the file they saved to their desktop three weeks ago.

This isn’t due to carelessness. This is what happens when there’s too much room for error.

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Compliance Problems Can Escalate Quickly

Problems can grow quickly from bad to worse

Storing a few contracts in a shared drive just isn’t good enough.

You also need to keep on top of your employee files, manage right-to-work checks, make sure you’re tracking absence procedures, and keep sensitive data safe. If this information is spread out over a few spreadsheets, emails, and a couple of random systems, maintaining good compliance practices is going to be confusing at best.

Where documents are missing or records aren’t being generated, businesses open themselves up to unnecessary legal and financial risks. Even the smallest oversight can expand to cause real issues during audits, claims or disputes.

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It’s another reason why businesses reach a point when manual processes quickly get out of hand, and they decide to look for dedicated UK HR software to manage.

That solution allows firms to centralise their records, automate reminders, and ensure that important documents aren’t getting buried in the depths of a filing cabinet.

Employees Notice More Than Businesses Think

Old, paper-based HR systems have a bigger impact on the employee experience than many leaders believe.

They see that their leave request has taken two days to approve because the right spreadsheet was buried three tabs down. They see when others’ induction processes are ad-hoc. They see themselves waiting three days for a response from HR. They see managers asking for information they already supplied for the second time.

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These may sound like minor complaints, but they reflect the way employees perceive their employers. A company that isn’t buttoned up in its operational processes will have a hard time projecting external credibility.

In markets with healthy competition for talent, the operational efficiency of an organisation plays a significant role in effective employer branding. Workers now have an expectation that things will operate smoothly in a workplace, especially as many workplaces tout themselves as forward-thinking, corporate-minded or on a very aggressive growth trajectory.

Technology Creates Room for Growth

HR software is seen as a grudge purchase that businesses can get by without for now, but it’s an outlay that pays off in terms of efficiency and future growth.

Modern platforms cut out the busywork, reduce human error, ensure compliance with automatically enforced policies and shared digital records, and remove time-consuming HR headaches when you scale.

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Spreadsheets have value, but relying on them entirely for HR often leads to creeping costs that go unnoticed for far too long.

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Zara’s India FY26 profit falls 32% to Rs 204 crore; revenue slips

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Zara's India FY26 profit falls 32% to Rs 204 crore; revenue slips
Global fashion brand Zara’s India profit declined 31.9 per cent to Rs 204.14 crore in FY26 and its revenue from operations slipped 1.1 per cent to Rs 2,749.28 crore, according to the latest annual report of Trent Ltd.

Zara stores in India reported a Rs 299.84 crore profit and Rs 2,782.06 crore revenue from operations in FY25, Inditex Trent Retail India Private Ltd (ITRIPL), which operates the Zara brand in India, said.

Its total income was Rs 2,767.75 crore for the financial year ended March 31, compared to Rs 2,839.50 crore a year ago.

ITRIPL is a JV between Spain’s Inditex, which owns luxury fashion brand Zara, and Tata Group’s retail arm Trent Ltd.

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Zara, which competes with foreign brands like H&M and UNIQLO in India, currently operates 22 stores in the country.


In FY26, Trent reduced its stake in ITRIPL in a buyback offer by ITRIPL.
“During the year under review, the company participated in the buyback offer made by ITRIPL and tendered 94,900 equity shares. Pursuant to the acceptance of the said offer, the company’s shareholding in ITRIPL stands at 20 per cent,” it said.Inditex group has another JV association with Trent, which operates Massimo Dutti stores in India. Massimo Dutti India Pvt Ltd (MDIPL) operates three stores in India.

Its revenue increased 27.97 per cent to Rs 128.45 crore in FY25 compared to Rs 100.37 crore in FY24.

The net profit rose 13.86 per cent to Rs 11.66 crore for the financial year ended March 2026.

Like ITRIPL, Tata group retail firm Trent has a 20 per cent stake in MDIPL.

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ITRIPL and MDIPL source merchandise only from the Inditex Group, one of the world’s largest fashion retail groups, headquartered in Arteixo, Galicia, Spain, whose portfolio consists of several well-known brands, such as Zara, Massimo Dutti, Pull&Bear, Bershka, and Stradivarius, a women’s fashion brand.

Moreover, the choice of product and related specifications is Inditex’s discretion. Further, the entities are dependent on the Inditex group for permissions to use the said brands in India, subject to its terms and specifications, according to the latest annual report of Trent.

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ON Semiconductor: AI Power, Auto Recovery, And The Problem Of Price

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ON Semiconductor: AI Power, Auto Recovery, And The Problem Of Price

ON Semiconductor: AI Power, Auto Recovery, And The Problem Of Price

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Tempus AI, Inc. (TEM) Analyst/Investor Day – Slideshow

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OneWater Marine Inc. (ONEW) Q1 2026 Earnings Call Transcript

Tempus AI, Inc. (TEM) Analyst/Investor Day – Slideshow

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Bond Bites: Ideas And Insights

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Bond Bites: Ideas And Insights

Bond Bites: Ideas And Insights

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Walmart and 5 More Consumer Stocks to Buy After a Solid Retail Earnings Season

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Walmart and 5 More Consumer Stocks to Buy After a Solid Retail Earnings Season

Walmart and 5 More Consumer Stocks to Buy After a Solid Retail Earnings Season

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Aluminum Prices Could Reach $4,000 Amid Strait of Hormuz Bottleneck

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Aluminum Prices Could Reach $4,000 Amid Strait of Hormuz Bottleneck

Aluminum—used in everything from Ford F-150 trucks to soda cans—hasn’t risen in price as much as crude oil, liquefied natural gas or fertilizer since the Middle East conflict began.

Some industry experts warn aluminum’s rally is far from done.

Copyright ©2026 Dow Jones & Company, Inc. All Rights Reserved. 87990cbe856818d5eddac44c7b1cdeb8

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Bitcoin retreats to $73K, but ETF inflows and shrinking exchange reserves keep bulls hopeful

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Bitcoin retreats to $73K, but ETF inflows and shrinking exchange reserves keep bulls hopeful
Bitcoin retreated to the $73,000 mark, while the ETF inflows and shrinking exchange reserves supported broader market structure. The cryptocurrency was trading at $73,404 mark.

In the past 24 hours, Bitcoin and Ethereum were up 0.1% and 0.4% respectively. Among the major altcoins, BNB, XRP, Solana, Dogecoin, Hyperliquid and Cardano gained up to 6% whereas Tron went down nearly 2%.

Also Read | Smallcap valuations turn favourable as correction creates fresh opportunities: Bajaj Finserv AMC

Piyush Walke, Derivatives Research Analyst, Delta Exchange said institutional appetite for Bitcoin exposure appears to be cooling, with US-listed spot Bitcoin ETFs posting their longest run of net outflows since launch.

“After briefly touching $83,000 in May, Bitcoin failed to maintain momentum and quickly lost strength. The rejection created a bull trap, where buyers entered expecting a breakout only for the market to reverse sharply lower.”

Bitcoin turned bearish on the daily chart after losing the $74,800 support, validating a lower-high, lower-low structure and Ethereum is trading under pressure around $2,000 following the loss of support at $2,040–$2,050, Walke said.
The global crypto market capitalisation went up 0.09% to $2.48 trillion, according to CoinMarketCap.
In the past week, Bitcoin fell 1% and Ethereum was up 0.1%. Among the major altcoins, BNB, XRP, Solana, Dogecoin, Hyperliquid gained upto 20.11% whereas Tron and Cardano were down 5% and 1% respectively.
WazirX market’s desk said Bitcoin moved lower through the week, easing from around $77,004 to nearly $73,091, while holding the key $73,000 to $75,000 support zone. Although short-term technicals remained cautious, ETF inflows, long-term holder accumulation, and falling exchange reserves supported Bitcoin’s broader market structure.

Also Read | Nearing retirement and invested mostly in FDs? Expert shares diversification roadmap

It further said that Ethereum also faced pressure, slipping from around $2,096 to nearly $1,998. However, its long-term narrative was strengthened through scaling developments, clear signing, proposed native private transactions, and record-high staked ETH, reflecting confidence in Ethereum’s proof-of-stake ecosystem.

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(Disclaimer: Recommendations, suggestions, views and opinions given by the experts are their own. These do not represent the views of The Economic Times)

If you have any mutual fund queries, message on ET Mutual Funds on Facebook/Twitter. We will get it answered by our panel of experts. Do share your questions on ETMFqueries@timesinternet.in alongwith your age, risk profile, and Twitter handle.

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AUKUS to develop unmanned undersea vehicles, Pentagon chief says

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AUKUS to develop unmanned undersea vehicles, Pentagon chief says


AUKUS to develop unmanned undersea vehicles, Pentagon chief says

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The Chip Rally Has Gone Parabolic. It’s Time to Separate the Pillars From the Pretenders.

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The Chip Rally Has Gone Parabolic. It’s Time to Separate the Pillars From the Pretenders.

The Chip Rally Has Gone Parabolic. It’s Time to Separate the Pillars From the Pretenders.

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Nearing retirement and invested mostly in FDs? Expert shares diversification roadmap

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Nearing retirement and invested mostly in FDs? Expert shares diversification roadmap
As retirement approaches, many investors begin reviewing their financial plans to ensure their savings can generate enough income while also keeping pace with rising living costs. Fixed deposits have traditionally been a preferred investment option for conservative investors because they offer stability and capital protection. However, with inflation gradually eroding purchasing power, many pre-retirees wonder whether adding equity exposure to their portfolio can help improve long-term returns without taking excessive risk.

A similar query came from Jagruti who is nearing retirement and has mostly invested in fixed deposits and sought advice on whether it was too late to diversify beyond fixed deposits and include equities in her investment portfolio.

Also Read | Smallcap valuations turn favourable as correction creates fresh opportunities: Bajaj Finserv AMC

Responding to the query, Harshvardhan Roongta said it is never too late to revisit an investment strategy. According to him, investors should not view their past decisions negatively because they were made based on the knowledge and information available at that time.

He explained that the real mistake is not a lack of awareness in the past, but failing to act after becoming aware of alternative investment options.

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Roongta noted that every investment product has its own advantages and limitations, which is precisely why diversification becomes important. Fixed deposits, for instance, are primarily capital-preservation tools. Investors who place money with a well-established bank are unlikely to face significant capital loss. However, fixed deposits often struggle to generate returns that comfortably outpace inflation, particularly after taxes.
On the other hand, equity investments can be volatile and do not offer any guarantee of capital protection. However, over longer periods, equities have historically delivered returns that have the potential to beat inflation and create real wealth.
According to Roongta, a well-diversified portfolio combines both growth-oriented and capital-preserving assets. While debt instruments such as fixed deposits help protect capital and provide stability, equities can offer growth potential that helps investors maintain purchasing power over the long term.
He emphasised that there is no universal formula for deciding how much equity an investor should hold. Two investors of the same age could have very different asset allocations depending on their financial goals, income sources, risk tolerance, and overall financial situation.

For example, one retiree may feel comfortable with 20% exposure to equities and 80% in debt-oriented investments, while another may choose the opposite allocation because of different financial needs and risk appetite.

Roongta said the ideal asset allocation should be determined after evaluating an investor’s objectives, future cash-flow requirements, and comfort with market volatility. The goal is to strike a balance between generating inflation-beating returns and maintaining a level of risk that the investor can comfortably handle.

Also Read | Should senior citizens continue investing in equity mutual funds after retirement? Expert explains

He also suggested consulting a SEBI-registered investment adviser to create a customised financial plan. Such advisers can help investors assess their risk profile and determine the appropriate allocation across equities, debt, gold, silver, and other asset classes.

According to Roongta, a professional review can help ensure that an investor’s portfolio remains aligned with retirement goals while also providing the diversification needed to navigate changing market conditions over the long term.

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(Disclaimer: Recommendations, suggestions, views and opinions given by the experts are their own. These do not represent the views of The Economic Times)

If you have any mutual fund queries, message on ET Mutual Funds on Facebook/Twitter. We will get it answered by our panel of experts. Do share your questions on ETMFqueries@timesinternet.in along with your age, risk profile, and Twitter handle.

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